Privacy Policy – it Matters Games

I. General Information

1. Responsible Body & Data Protection Officer
Below we explain to you which personal data is collected and processed by us when using our services and offers.

We are:

it Matters Games UG
Alsenstr. 16
12163 Berlin
Germany
Tel: +49 (0) 172 175 3999
Email: rcp (at) itmattersgames.com

Our company data protection officer is:
Seb Downie-Blackwell

Personal data are individual details about personal or factual circumstances of a specific or identifiable natural person, this means all information that relates to a person

2. Legal Basis
As far as a legal basis is mentioned in this Privacy Policy, they relate to the General Data Protection Regulation. This comes into effect from May 25, 2018. Prior to this, the corresponding provisions of the Federal Data Protection Act apply without us naming them.

We collect and process personal data based on the following statutory regulations:

Consent according to Article 6 paragraph 1 (a) General Data Protection Regulation (GDPR). Consent is any voluntary expression of intent, in an informed and unequivocal manner, in the form of a statement or other unambiguous confirmatory act, which indicates that the data subject consents to the processing of his personal data.
Necessity to fulfill the contract or carry out preparatory actions in accordance with Article 6 para. 1 (b) GDPR, this means that the data is required so that we can fulfill the contractual obligations to you or we need the data to prepare a contract closure with you.
Processing to fulfill legal obligations under Article 6 para. 1 (c) GDPR, this means that a processing of the data is required by law or other regulations.
Processing for the protection of legitimate interests in accordance with Article 6 para. 1 (f) GDPR, this means that processing is necessary to safeguard legitimate interests on our part or by third parties, unless the interests or fundamental rights and freedoms on your part that require the protection of personal data prevail.

3. Rights of affected
You are entitled to the following rights with regard to the processing of data by us in accordance with the respectively listed articles of the General Data Protection Regulation:

Right of access by the data subject to Art. 15 GDPR
Right to rectification according to Art. 16 GDPR
Right to erasure (“right to be forgotten”) in accordance with Art. 17 GDPR
Right to restriction of processing according to Art. 18 GDPR
Right to data portability according to Art. 20 GDPR
Right to object according to Art. 21 GDPR

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your place of residence, employment or the place of the alleged infringement, if you believe that the processing of the personal data is violating the GDPR.

4. Data Erasure and Storage Duration
The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage is deleted. In addition, storage may take place if provided for by the European or national legislator in EU regulations, laws or other regulations to which the processor is subject. Blocking or deletion of the data also takes place if a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for conclusion of a contract or fulfillment of the contract.

II. Concrete Data Processing

1. Data collection when visiting the website

a) Scope of data processing
When visiting our website, the following data is collected and stored by our web server:

Information about the browser type and version used
The operating system of the user
The Internet service provider of the user
The IP address of the user
Date and time of access
Websites from which the user’s system accesses our website
Websites accessed by the user’s system through our website

The data is stored in the log files of our system. A storage of this data together with other personal data of the user does not take place. The is stored with out hosting provider YX who processes the data exclusively inside the EU.

b) Legal basis
The legal basis for processing the data is Art. 6 para. 1 (f) GDPR.

The legitimate interest within the meaning of Art. 6 para. 1 (f) GDPR therefore lies in the functionality of our website and its availability.

Legal basis for the transfer of data to the hosting provider is Art. 28 GDPR.

c) Purpose of data processing
The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. To do this, the user’s IP address must be kept for the duration of the session.

The data is stored in order to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

d) Duration of storage
The logfiles will be deleted after seven days at the latest, unless there is a need to keep the data for the aforementioned purpose due to specific events.

Storage beyond that is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment to a specific user is no longer possible.

e) Objection and removal possibility
The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no possibility of objection by the user.

2. Contact Form

a) Scope of data processing
The website has a contact form which can be used for electronic contact. If you enter data in the input mask, these are transmitted to us and stored. This data is: your name, your e-mail address, if necessary your telephone number, the nature of your request and your individual message to us. In addition, the date and time of your message is automatically recorded.

Alternatively, contact via the provided e-mail address is possible. In this case, the user’s personal data transmitted by e-mail will be stored.

b) Legal basis
The legal basis for the processing of the data transmitted in the course of sending an e-mail is Article 6 para. 1 (f) and if necessary also (a) GDPR. If the e-mail contact aims to conclude a contract, the additional legal basis for the processing is Art. 6 para. 1 (b) GDPR.

The legitimate interest within the meaning of Art. 6 para. 1 (f) GDPR lies in answering a customer inquiry or answering a contact request on other topics.

c) Purpose of data processing
The purpose of the data storage is the contact at the request of the communication partner.

d) Duration of storage
The data will be stored for as long as necessary to complete the request. Insofar as these are commercial letters subject to commercial and tax law, these are also stored in accordance with the statutory retention periods.

e) Objection and removal possibility
You have the option at any time to revoke your consent to the processing of personal data with effect for the future or to object to further use. The contradiction can be explained by email to: info (at) itmattersgames.com. A deletion can only take place, as far as no legal storage period is given; in this case, the data will be locked for another use. In such a case, the conversation cannot continue.

Berlin, 28.06.2023